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Senior Executive Assistant

Job Purpose:
Under limited supervision, provide secretarial support for the CCO Office, Corporate Banking team and a Senior Investment Banker. Duties are complex and highly confidential in nature requiring a great use of discretion. Regular contact/communication with high level management, large corporate and institutional clients up to CEO level, public sector, industry officials and senior management in other firms.  Prioritizing tasks and planning skills and a systematic approach are crucial for the job as well as being confident in dealing with clients and senior management information. English language and ability to work in an international, multicultural setting are key requirements; other languages are beneficial but not required.

Key Responsibilities:

  •  Compose and prepare internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring manager’s attention
  • Proactive management and maintenance of calendars and meetings 
  • Coordinate complex travel arrangements including flights, accommodation and visas.  Travel arrangements change frequently usually with very little notice
  • Arranging Country Governance related committees, preparing meeting materials and keeping minutes
  •  Local event management, including both client and internal events
  • Preparation and reconciliation of all travel expenses
  • May assist with ad hoc reports and special projects
  • Will handle confidential company information
  • Work as a team with other support staff
  • Photocopy, print material
  • Input and maintain internal databases
  • Monitor and ensure implementation of company policy
  • Recording of client visits/call reports in CRM database
  • Assisting the Nordic Public Affairs Officer in arranging interviews with local media, translations, community activities
  • Full ownership of role and tasks

Knowledge/Experience: 

  • Strong interpersonal and organizational skills
  • Strong oral and written communication skills in English. Finnish and Swedish are an advantage.
  • Ability to handle multiple tasks
  • Ability to work under pressure

Competencies

  • Attention to detail
  • initiative
  • adaptability
  • influencing skills
  • resilience 
  • ownership of tasks
  • risk awareness 
  • self confidence 
  • sound judgment

Qualifications:

  • University degree is a desirable but not essential

Please apply asap by using the link below, interviews start immediately

https://jobs.citi.com/job/finland/senior-executive-assistant-finland-cor...

 

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Senior Executive Assistant

Citibank Europe plc. Finland Branch
Helsinki
Full time

Published on 12.08.2022

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